FAQ

Do you want to participate in Atelier in beeld as an artist, or do you have questions as a visitor? You’ll likely find the answer below.
Can’t find what you’re looking for? Get in touch with us!

Registration

What are the conditions for participation?

Atelier in beeld is open to all visual artists aged 18 and over who have a studio in Flanders or Brussels, from beginners to professionals, and from young to old.

You practise one or more of the following disciplines: sculpture, collage, design, digital art, goldsmithing, film, photography, glass art, printmaking, graphic design, installation art, illustration, calligraphy, ceramics, mixed media, mosaic, painting, street art, drawing or textiles.

We base this list on the techniques offered at academies of visual arts.

You open your studio to the public.

In addition, your work must be your own unique creation and must not be based on an existing pattern or design.

You can find the more detailed participation requirements here.

Can I register via telephone?

No, to properly process all the info, we cannot register you by phone. Registering can only be done via the dedicated web form on the website. However, if you have any questions or problems during registration, you may reach us on a telierinbeeld@kunstwerkt.be or via the telephone number 09 235 23 20. We’ll be happy to help.

Can I register via email?

No, to properly process all the info, we cannot register you by email. Registering can only be done via the dedicated web form on the website. However, if you have any questions or problems during registration, you may reach us on a telierinbeeld@kunstwerkt.be or via the telephone number 09 235 23 20. We’ll be happy to help.

Can I complete the registration on behalf of someone else?

Yes, you can. You will need that artist’s permission as well as their details.

Can we, as municipal civil servants, register artists working in our municipality? onze gemeente online inschrijven, kan dat?

You can arrange someone else’s registration. You will need that artist’s permission as well as their details.

What kind of photographs must be included in my participation request?

We ask you to include at least one photo of the workshop and at least four photos of the work of an artist.

Studio picture (horizontal): This photo will be published as your main image on the website. Since you can show only one photo of the studio, give some thought to your choice. What part do you want to show? There’s no need to tidy up for the picture. Show us your space the way it usually looks.
Work picture: a good photograph of your work is very important. Choose a picture that shows only your work, not yourself or the space around the work.Do not include people in your work photographs, not even yourself.

In a nutshell, these are the most important pieces of advice:

If you don't have a good camera yourself, ask someone to help you. Most smartphones deliver decent quality photos.
Make sure the photos are sharp, straight and well lit.
Provide photos that are large enough, with a max of 20 MB.
File types: png / gif / jpg / jpeg.

We have a shared studio, but not all artists wish to participate. Is it possible to participate with only a few of us?

It is possible. You can register your studio, naming only the artists who want to participate. The artists who aren’t participating need naturally to agree with the fact that you’ll be inviting visitors into the studio.

Several artists work in the same studio. Should we register individually or as a group?

Is it important to you that each artist has a separate profile page, with their own photos and text? In that case, it is best for each artist to register separately using their own email address.

Would you rather have one profile page for the entire group, with all the photos and a text about the group combined on one page? In that case, one person in charge can register the group, using the group name as the “name”.

How do I know for sure if my request to participate was sent correctly?

Immediately after you submit your form, you will receive confirmation from us that we have received your request. If this is not the case, be sure to give us a call.

After submitting your application, we will get to work. We will double-check all your details and check whether your profile page looks good. You will receive a response from us within three weeks of submitting your application.

Do you have any questions in the meantime? Contact us at atelierinbeeld@kunstwerkt.be or on 09 235 23 20. We will be happy to help.

I registered and received confirmation that my registration is in order. What now?

Yes! You are now officially registered for Atelier in beeld! At the beginning of April you will receive a package with promotional material for the open atelier weekend. Very handy for inviting people and making your studio visible in the neighbourhood! We will also keep you informed of all further preparations and give you promotional tips via e-mail. Any questions? Contact us via atelierinbeeld@kunstwerkt.be or 09 235 23 20. We will be happy to help.

I filled in the form but did not receive a final confirmation yet. How do I know if everything is OK with my registration?

Immediately after you submit your form, you will receive confirmation from us that we have received your request. If this is not the case, be sure to give us a call.

Do you have any questions in the meantime? Contact us at atelierinbeeld@kunstwerkt.be or on 09 235 23 20. We will be happy to help.

At the last minute, I am unable to participate after all. What should I do?

No problem, please let us know via email: atelierinbeeld@kunstwerkt.be or telephone: 09 235 23 20. We’ll be happy to help you out and remove your participation from our website. If you decide to cancel your participation on the Atelier in beeld weekend itself, we ask you to hang a note saying you’ve cancelled on the entrance to your studio. This way visitors who have already planned a route will know why the doors are closed.

Participate?

I am a visual artist, and my studio is my desk or kitchen table. Can I participate?

Sure! Some artists work in a spacious hangar, a dedicated space in the house, an empty building, or just at the kitchen table. Everything is possible, as long as it isn’t an exhibition in a space rented for the occasion. Our goal is to show the spaces where work is being produced, so that our visitors may see where and how work comes into being. Photographers, draughtsmen or graphic designers may thus participate also. There is one rule of thumb: show the space where you work!

Kunnen enkel de ateliers voor volwassenen van het deeltijds kunstonderwijs deelnemen?

Inderdaad, Atelier in beeld is er voor kunstenaars vanaf 18 jaar. De jongeren- of kinderateliers kunnen niet deelnemen, enkel de ateliers van het volwassenonderwijs kunnen inschrijven.

I have another nationality. Am I allowed to participate?

Your nationality is not an issue. However, your studio must be located in Flanders or Brussels.

I practise a craft (f.e. jewellery or candles) that is not among your predefined disciplines, can I participate?

Atelier in Pictures focuses specifically on visual arts. All artistic disciplines entitled to participation can be found here. Only artists who create jewellery by practicing the goldsmith’s trade may participate. Candle-making is considered a form of handicraft.

If you work as an artisan and you wish to show your studio, you might want to participate in the Dag van de Ambachten (Artisans’ Day).

I am an artisan, and I don’t find my craft in the disciplines selected on the website. Am I allowed to participate?

Atelier in beeld focuses on visual art exclusively. If you work as an artisan and you wish to show your studio, you might want to participate in the Dag van de Ambachten (Artisans’ Day).

When will “Atelier in beeld” take place in 2027?

“Atelier in beeld” will take place on May 1 and 2, 2027.

During the open studio weekend

Do I need to be present in person at all times?

Yes, as a participating artist you must be present during all the days for which you registered. If you wish, you can provide visitors with extra information about your work.

Do I have to offer visitors small bites and drinks?

You may choose to do so, but don't feel obliged to. The important thing is that you are present to provide more information or interact with your audience.

May I sell works during Atelier in beeld?

Always great when people want to buy your work! Atelier in beeld is not a commercial event, so it is not the intention to turn your studio into a gallery, but do you want to be prepared? You may for instance supply a document indicating prices to any visitors who may ask you for it. Or you can provide business cards so that any interested visitors can contact you again later on.

How do I count my visitors?

Arrange to have a notebook and a pencil and keep a tally of every new visitor. Or if you prefer to count digitally: there are convenient apps such as 'People counter' that you may download on your smartphone.

How should I set up my workshop during the open studio weekend?

Show your studio the way it is when you are producing your work there. There is no need to tidy up. On the contrary! Visitors will want to experience the authentic atmosphere of an artist’s studio. Do you also want to show work in and around your studio? Feel free to do so. But the most important thing is that visitors can see the space where you create.

Am I allowed to open or close my studio on different hours than the ones specified in the participation request?

If you participate in Atelier in Pictures, you commit to staying open from 11am to 6pm. Do not deviate from this to avoid visitors standing in front of closed doors.

You can choose to participate in Atelier in focus for one or two days.

Can there be a workshop going on during Atelier in beeld?

Absolutely! It cannot be specified on the website of Atelier in beeld, but feel free to communicate this to potential visitors. In the descriptive text, though, you can announce the workshop.

Do I need to be engaged in artistic work while people visit my studio?

That is up to you. Usually, visitors like to talk to and ask questions of the artist, so it won’t always be possible to work. If you want to demonstrate a particuliar technique, feel free to do so, it will make the visit even more fascinating.

Should I seek to insure my artworks during the weekend?

We advise you to open a fixed term insurance with an insurance agent of your choice, for:
§ civil liability during your participation: for possible damage done by visitors or third parties;
§ damage done to goods that are used for the purposes of or on account of your participation;
§ via Kunstwerkt it is possible to request an insurance policy to cover the works exhibited in your studio(s).

If you want more information in this, please contact Bert from Kunstwerkt via info@kunstwerkt.be

Am I allowed to play music during the open studio days?

During Atelier in beeld, your studio is a place open to the public. Consequently, it is not allowed to play music (this goes for radio, cd, vinyl, streaming, etc.), unless you've requested a licence for the use of music via Sabam / Unisono. You have to do this at least 5 days before opening your studio doors to the public. If you don't request and pay for the licence in time, you won't be allowed to play music.

At the last minute, I am unable to participate after all. What should I do?

Hoe deel ik mijn deelname op sociale media?

Je kan een evenement aanmaken op Facebook en jouw vrienden er op uitnodigen. Je kan op Facebook ook de link van Atelier in beeld (en dan specifiek jouw atelier) delen naar jouw vrienden en netwerk.
Op Instagram kan je die link in je bio toevoegen en kan je mensen warm maken met een post over de open atelierdagen, een leuke atelierfoto werkt altijd goed op Instagram.
Onder downloads vind je heel wat materiaal die je hiervoor kan gebruiken.
Hier lees je nog meer over hoe je met Instagram en Facebook aan de slag kan:
https://www.kunstwerkt.be/nl/advies/zo-haal-je-alles-uit-instagram
https://www.kunstwerkt.be/nl/advies/zo-haal-je-alles-uit-facebook